1.1 - Determining Who Can See Your Employee Hub

Owned by KZ Hart
Jan 12, 2023
3 min read

 

INTRODUCTION

Employee portals provide employees with easy access to company information, resources, and tools, such as employee handbooks, benefits information, and time-off requests. However, with the increasing use of employee portals comes the need for proper security measures to protect sensitive company and employee information. In this lesson, we will explore the security of IHUBApp Employee Hubs and the three types of portals: public, private, and hybrid.

LESSON

Step 1: Deciding what makes the best sense for your organization.

When it comes to employee hubs, security is of the utmost importance. Employee Hubs can often contain sensitive information such as personal employee information, financial information, and confidential company information. Without proper security measures in place, this information can be vulnerable to cyber attacks, data breaches, and unauthorized access.

One way to ensure the security of employee portals is by implementing proper authentication and authorization protocols. Authentication ensures that only authorized individuals have access to the portal, while authorization ensures that users have the appropriate level of access to specific information and resources.

If you make your IHUBApp a Private Hub, you can pre-load your employee list. If the employee signs up with the correct email it will grant them access and immediately prompt them to set a new password.

In addition to security measures, companies also need to consider the type of portal they are using.

Step 2: Types of IHUBApp Employee Hubs

There are three main types of IHUBApp employee hubs: public, private, and hybrid.

Public Hubs

Public are accessible to anyone on the internet, and they do not require a login or authentication to access. These portals are typically used for information that is not sensitive and can be shared publicly, such as company news or job postings.

Private Hubs

Private Hubs on the other hand, are only accessible to authorized employees and require authentication to access. These Hubs are typically used for sensitive information and resources, such as employee benefits information and internal company documents.

If you choose to make your IHUBApp Private, you will need to import your employee list.

Read https://inspirehub.atlassian.net/wiki/spaces/help/pages/2004451329

Hybrid Hubs

Hybrid Hubs are a combination of public and private portals and provide a balance between open access and security. These Hubs allow for some public access while still requiring authentication and authorization for sensitive information and resources.

With a hybrid IHUBApp, the hub itself is public (anyone can access if provided the link), but the channels are membership only. Requiring the user to REQUEST to join and an admin to approve.

Read: Manage Requests to Join Channelsarchived

NOTE: We do not recommend Hybrid Hubs for employee hubs. Remember, even the names of teams and projects can reveal important and sensitive information about the internal workings and direction of your company. If you decide use a Hybrid Hub to engage with your staff, we recommend you switch to a private hub that authenticates your employees as quickly as possible.

SUMMARY

In conclusion, the security of employee portals is of the utmost importance in today's digital age. Proper authentication and authorization protocols, data encryption, and the use of secure protocols can help ensure the security of sensitive employee and company information. Additionally, companies need to consider the type of portal they are using and whether a public, private, or hybrid portal is the best fit for their needs. By understanding the security of employee portals and the different types of portals available, companies can ensure that their internal processes are streamlined and secure.